WHAT WE COLLECT
We may collect the following information about you:
Special category data:
Criminal offense data:
Certain personal data categories, such as race, ethnicity, religion, health, sexual orientation and biometric data, fall into a special data category and require additional protection under the EU data protection laws, the same goes for records of criminal offences and are known as
“sensitive personal data”.
We always try to limit the circumstances in which we collect and process sensitive personal data.
WHAT WE DO WITH THE INFORMATION WE GATHER
We process your Personal Data on the lawful basis that it is necessary to perform the contract with you and to provide the services agreed upon, whether by contract or in pre-contractual negotiations (emails, phone calls, etc.). We also process your data on the lawful basis of legitimate interests and with the purpose of determining your qualifications and suitability and matching you with clients/work assignments.
Special category data is collected and processed on the lawful basis of contractual and legitimate interests and on the conditions specified in the GDPR, Article 9, §2 (b).
Criminal offence data is collected and processed on the lawful basis of contractual and legitimate interests and on the conditions specified in the GDPR, Article 6, §1 & Article 10.
When you register/apply for work with us, we will share some of your personal details including your name, work history and qualifications, with our clients offering potential jobs which might be suitable for you.
When you are offered and accept a work assignment through us, we will provide the client with all your relevant data in order to fulfill our contractual obligations to both you and our client. This can include Special category and Criminal offense data, if required.
We may use your personal data such as timesheets, work hours and pay rate for payroll and reporting purposes. In addition, we may need to manage submission of timesheets, payroll services and other HR related services, such as job performance assessment and client satisfaction surveys.
By actively signing up for our newsletter and providing your email address, you consent to receiving news, job offers and other information from us. If at any time you no longer wish to receive our newsletter, you can withdraw your consent by unsubscribing.
If you would like to unsubscribe from receiving future emails, you can email us at
email@example.com and we will promptly remove you from all correspondence.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operation to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
SHARING INFORMATION WITH THIRD PARTIES
We WILL share your information with third parties, it’s what we do. We will however only share your relevant personal data with serious clients with the goal of job matches mutually beneficial to you and the client.
We also, occasionally, share data with third parties in the form of IT support, legal services, payment companies or institutions required by law. Third party providers are only provided with the absolute necessary data to perform their respective services.
We ensure that our clients and/or service providers are also in compliance with the GDPR before any personal data is made available to them.
Links to other websites
STORING YOUR PERSONAL DATA
We only retain your Personal Data for the length of time required for the purposes for which it was collected – meaning as long as you wish for us to pursue job opportunities for you. If you no longer wish for us to keep you in our database for further opportunities, we will remove upon request, if possible immediately or upon end of an active contract. However, on occasion we may be obliged to store some data for a longer time, for example, where a longer time period should be required by applicable laws.
We are committed to ensuring that your Personal data is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
Electronic personal data is stored on secured servers and accessed from password protected computers in a secure environment.
Hard copy personal data – kept to a minimum – is stored in secure, locked storage in a secure environment.
The information is encrypted wherever possible and we undergo periodic reviews of our security policies and procedures to ensure that our systems are secure and protected. However, the transmission of information via the Internet is not completely secure so we cannot guarantee the security of your information when it is transmitted to our website or from third party websites such as job boards.
CONTROLLING YOUR PERSONAL INFORMATION
The GDPR provides the following rights for individuals:
You have the right to know what personal data of yours is being collected, what it is used for and with whom it is shared.
You also have a right to be notified in case of data breach or loss of data.
2. The right of access
You have the right to access/view your personal data and verify the lawfulness of the processing.
3. The right to rectification
The right of access allows you to rectify any wrong or incomplete personal data collected on you.
4. The right to erasure
This right allows you to request your personal data be deleted by data controllers and processors. In some cases, your request can be denied due to applicable laws requiring data retention for X amount of time.
5. The right to restrict processing
Like the right to erasure, this is not an absolute right and requests for restricted processing can be denied for a number of different reasons.
6. The right to data portability
You have the right to receive a copy of your stored personal data and to use this data as you please.
If you would like a copy of the information held on you please write to firstname.lastname@example.org
7. The right to object
You have the right to object to processing of your personal data for the following purposes;
If you are unhappy with the way that we have handled your Personal Information, you can file a complaint with the Information Commissioners Office (ICO) which is the UK authority responsible for data protection. Contact details are available online at https://ico.org.uk/concerns/
8. Rights in relation to automated decision making and profiling.
You have the right to not be subject to decisions based solely on automated processing, including profiling.
You can find the full General Data Protection Regulation (GDPR) here;
Safe Hands Technical Recruitment Ltd
St Mary’s Gate, Priory Close,
Lancaster LA1 1XB